The meeting is part of a yearly process and should be held every 12 months (or more regularly if needed). A record of attendance, actions points / comments should be recorded.
A a sample presentation slide which can be helpful in preparing for the meeting can be found here , while a sample minute of meeting can be found here
Please invite a member of the People and Culture Team to attend these meetings – they will then be able to see a national picture of health and safety and pick up any themes/ trends and also answer and questions.
What should be done before the meeting?
Step 1: Share info about what the meeting is about.
Suggested wording below with info to attach:
The meeting will highlight the interconnectedness of Health and Safety to our Safe Families values. How Health & Safety promotes a sense of love and compassion, fostering a safe and supportive environment for all. That there is a shared commitment to protecting one another, they are valued, and well-being is priority.
- Possibly send out video - Safety Video (Trip & Fall) (then don’t use in meeting)
- Inform all staff they should prioritise attendance.
- Importance of Health and safety and the links to SF values Here
- Share Health and Safety Policy
- An overview of Health & Safety changes in Safe Families which will be discussed in the meeting in more detail (Visitors information, Fire plan, First aid lead, Training & Notice boards)
Use the template to record the meeting and upload to staff database.
What should be shared after the meeting?
• Minutes of meeting
• Welcome sheet for visitors
• Video if not sent previously- Safety Video (Trip & Fall)