Purchase Orders (PO) for items like stationary, events, training, IT equipment, stamps or office furniture can now be requested through the Staff Database.
If you are looking to purchase resources or services to support a referred family, click here for additional information on how to complete a Resource Request Form for this.
Follow this link for additional support on the Purchase Order Process.
To to start a new PO request, log into the staff database and click the Request a New Purchase Order button on the dashboard.
Enter a brief overview of the reason for the request in the Any comments? box.
If delivery is required for the items being requested, update the box to Yes and enter the address details.
Add details of the supplier.
Add details for each item you are requesting as part of this PO.
You will need to press Update after each set of changes. You can add as many items as needed to a claim. You'll start with 5 rows and this will increase in multiples of 5 but there's no overall limit. Once you press Update any extra rows needed will appear.
Once you have updated, any completed rows will be highlighted green and any rows with missing information will be highlighted pink.
Any additional VAT or Delivery charges will need to be added.
Press Update to save.
Below the items there is a space for supporting documents. Here you should upload any receipts/invoices to support the claim. You can upload multiple documents, one at a time, but we recommend using PDF Split and Merge (https://pdfsam.org/pdfsam-basic/) to combine multiple PDF documents into one and then uploading that document.
To upload a document, click the green folder icon, select the file and then press the blue Upload Document button.
Once all appropriate information has been added, the Submit button will appear. Press this to send the PO request for approval.