Following a discussion with the team member about the practicalities around annual reviews (dates etc.) and decisions about peer feedback. The line manager starts the annual review process on the staff database. This triggers peer feedback requests being sent.
The team member can then start to add their thoughts into the annual review form. Your line manager will have shared a date by which you need to have submitted your annual review (this is usually up to a week prior to the meeting so that they have time to read your comments before the meeting)
To avoid issues with the form timing out, each question and response have their own update button. You can update each as many times as you like before submitting to the next stage. After each edit to an answer press the appropriate update button before moving on to the next answer.
You can submit the form at the bottom once the review is completed
Until then you will see the following:
You can update answers as many times as you like. Until you submit the form it is not accessible to the reviewer. They only see that it has been created and sent to you.
Completing the Process
Once submitted, the reviewer will have the option to add a response to each question based on the discussion within in the review, complete the priorities section and add any final comments at the bottom. The reviewer will then select 'mark review completed'
Once this has been marked completed by the line manager, this will be sent to the team member for them to add their final comments and accept the completed review.
At the point of acceptance an email will notify the reviewer who can log in to view any closing comments.
The annual review will also remain available for viewing by both employee and line manager.