Overview
- Employee informs us that she is pregnant
- Inform People and Culture Team
- People and Culture Team to give employee information regarding maternity leave and pay (Maternity FAQ for staff)
- Line Manager to complete risk assessment (this will need to be reviewed every 4-6 weeks)- Risk Assessment Link.
- Please note the risk assessment should be completed as soon as we know she is pregnant, even if she has not 'officially' informed us or wants the wider team to know.
- Upload completed risk assessments to Staff Database (Recruitment > Maternity/Paternity Document)
- Line Manager to meet with employee to discuss ‘Initial Conversation’ regarding returning to work and pay - Initial conversation template Link
- Line Manager to upload 'initial conversation' to staff database as 'Maternity / Paternity' document
- Employee to inform in writing by week 25 of pregnancy of expected delivery date, when planning for maternity leave to start (this can be changed if give four weeks notice) and if more than one years continuous service - is she planning on returning
- People and Culture Team to respond with a letter outlining maternity pay and leave
- Employee to upload MatB1 form onto staff database (usually given at 20 weeks from midwife)
- Before Employee leaves line manager to complete maternity leavers form…
- People and Culture Team to calculate A/L allowance to be carried over
- Accounts info
- Return to work
- A letter will be sent confirming with the employee arrangements for returning to work. The date they return, can be changed if 8 weeks notice is given
- Prior to the return date Anna will speak with the line manager to plan the employees return, including any training that they may need (this could be completed on KIT days prior to return to work)
KIT (‘Keeping-in-Touch) days
- Up to 10 days may be used but must be agreed between both the employer (including Programme Director) and the employee.
- These can be used as a block or individual days and if the member of staff does not attend for a full working day, then they should be paid as if it were a normal full working day.
- Pay – we pay for a full day ‘on top’ of SMP (if still being paid SMP)
- If a KIT day is agreed complete KIT Day record (attached below) and send to Anna – record all additional KIT days on same record
Helpful websites / documents
- Safe Families Maternity Policy - Maternity Policy Link
- Maternity Pay Calculator - https://www.gov.uk/maternity-paternity-calculator